General Information

ENROLLMENT

Every child must have his or her own separate enrollment and each enrollment is processed in the order in which it is received. Enrollment for summer camp opens to everyone mid-January; click on our “Enroll Now” button on the homepage to enroll.

When enrolling, please help us by filling out all required fields completely. Incomplete enrollments will delay processing. Confirmation of registration will be sent to you after your online enrollment has been processed. If there is no space available at the time the enrollment is received the parent is so advised and the child is automatically placed on the waiting list. (Waiting list procedures explained below.) Your deposit will not be applied until space is available. To reserve a space, complete an online enrollment for each child and submit with a deposit of $300.00 for each child. To enroll in Post Camp, a camper must be enrolled in at least one session of summer camp.

We have three phases of enrollment.

Phase 1 is for Priority families (families that attended the previous summer). Priority families get to enroll once summer enrollment opens (mid January).

Phase 2 is for Veteran Families (families that have attended in the past, campers enrolled in our after school programs since the fall, and/or children of previous staff/campers). Veteran Families can enroll when enrollment opens, but their forms are processed starting February 1 (they are date stamped in order received).

Phase 3 is for New Families. New Families can enroll when enrollment opens, but their forms are processed starting March 1 (they are date stamped in order received).

We strongly encourage all families to enroll once summer camp enrollment opens (mid January) since space is limited. Make sure to designate on your online enrollment if you are a priority, veteran or new family to TSC.

TUITION, CHANGES, CANCELLATIONS AND REFUNDS

Full Season and First session balances are due May 15 (this includes first session split sessions). Second session balances are due June 15. If you are paying by credit card, your card will automatically be charged when the balance is due. If you are paying by check, the check must be received in the office when the balance is due. Continued outstanding balances will result in the cancellation of enrollment. The camp can arrange for a payment plan at the time of enrollment. All schedule changes (days per week, session, etc.) made before camp tuition is due will incur a $50 fee per camper. All schedule changes made after camp tuition is due will incur a $100 fee per camper. The following exceptions apply: 1) Schedule changes which increase the amount of time your child comes to camp; 2) Schedule changes initiated by the office based on a waiting list request; 3) Schedule changes to Post Camp incur a $50 fee after August 1. The following fees will apply for cancellations from camp:

Cancellation Date: Fee Charged:

Before March 31 No Fee

April 1 – April 30 $50

May 1 – May 15/June 15* $100

After May 15/June 15 $300

*May 15 for children attending the first session and June 15 for children attending the second session.

Cancellations made within 2 weeks of session start date are not eligible for any refund of camp tuition.

All schedule changes and cancellations must be made in writing to Tom Sawyer Camps. Notification should be sent by mail, email to info@tomsawyercamps.com or fax 626-794-1401.

Once the child has started attendance at camp there are no refunds in tuition with one exception: if the child cannot attend camp because of an extended illness or accident (two consecutive camp weeks or more) the camp will share the total loss in tuition with the parents by assuming onehalf (1/2) of it in the form of credit on account, or refund, at the discretion of the Director. Proof of illness by written statement of a licensed physician is required for any type of credit offered by camp. TSC reserves the right to dismiss a camper whose conduct, behavior or influence is unsatisfactory, or in the opinion of the director, not in the best interest of the program. There will be no refunds for this type of cancellation. There is no camp on July 4.

WAITING LIST

Due to limited capacity, each year some children are placed on a waiting list. We advise families to enroll as early as possible. The camp office maintains waiting lists for five day/week, three day/week and two day/week for each age group by session. If all places are filled in a particular age group, applicants are automatically placed on the waiting list in the order in which the enrollment is received, and the parents are so notified. We cannot add your child’s name to the waiting list without a completed enrollment and a $300 deposit. The money is not deposited until the child is offered a spot off the waiting list. The child will remain on the waiting list until a place opens in the proper age group (in which case the parents will be immediately notified).

TRANSPORTATION

Tom Sawyer Camps provides doortodoor service in our pickup area unless you live in an inaccessible area. Special arrangements are made for pickup spots for outlying areas. Our policy requires you to have a responsible person at the entrance to your home to receive your camper when he/she returns from camp. We do not assume any responsibility for the camper other than dropping him/her off at your house or apartment building. If the child is unable to enter his home, we will return him/her to the office and it is the responsibility of the parent to pick him/her up by 3:30 PM (PC), 4:30 PM (TSC TOO!) or 5:30 PM (SDC/OP). Please refer to the Transportation Terms and Conditions sheet for more information.

ACTIVITIES

Swimming, horseback riding and vigorous outdoor and recreational activities are all integral parts of the day camp program and are included as part of the total camp fee. Any physical activity, of course, has risk, but the camp administration believes that with proper supervision, the benefits derived far outweigh these risks. If you do not wish your child to participate in any given activity, we need a signed letter stating that you do not want your child to participate in that activity.

LOST AND FOUND

Your child should not bring anything to camp other than the clothes worn and a sack lunch, unless it is okayed by his or her counselor in advance. Everything brought to camp should be marked with the child’s name. Although the staff will endeavor to prevent lost articles, the child should learn to be responsible for his or her own clothing, etc., and the camp is not responsible for lost items. Outpost campers may find it convenient to use a day pack for their belongings.

PICTURES

Pictures are taken once each session. If your camper is absent, he/she will unfortunately not be in the picture. The camper will, however, receive a picture of his/her group with his/her counselors and friends.

SHIRTS

Two shirts are given to each camper enrolled in SDC and OP on the first or second day of each session or at the Open House for PreCampers and TSCTOO!. Please make sure to check the correct size. Remember to consider that sizes run small and children grow.

ABSENCES

The office would greatly appreciate a call by 7:15 AM if your child is going to be absent; this way the driver will not come by your home and disturb you. There is an answering machine to take your call when we are not in the office. NO MAKEUP DAYS WILL BE GIVEN FOR ANY REASON.

GROUPS AND GUESTS

Campers are placed in groups upon enrollment. If your camper wants to be grouped with a friend, the request must be made when he/she is enrolled, and both campers must list each other. We try to honor all requests (up to two names), but cannot guarantee that your child will be placed with his/her friend. Since camp has a full enrollment each year, we regret that a camper may not bring guests.

ACCIDENTS

In the event a child is hurt at camp and needs emergency treatment, the staff will try to reach the camper’s parents, the emergency contact, or the family doctor (in that order). Tom Sawyer Camps’ accident insurance covers, up to our policy limits, any injuries received at camp to the extent that they are not covered by any other health and/or accident insurance covering the child.