Enrollment

GENERAL INFORMATION

Every child must have his or her own separate enrollment and each enrollment is processed in the order in which it is received. Enrollment for summer camp opens to everyone mid-January; click on our “Enroll Now” button on the homepage to enroll.

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When enrolling, please help us by filling out all required fields completely. Incomplete enrollments will not be processed. Confirmation of registration will be sent to you after your online enrollment has been processed. If there is no space available at the time the enrollment is received the parent is so advised and the child is automatically placed on the waiting list. (Waiting list procedures explained below.) Your deposit will not be applied until space is available. To reserve a space, complete an online enrollment for each child and submit with a deposit of $300.00 for each child. To enroll in Post Camp, a camper must be enrolled in at least one session of summer camp.

We strongly encourage all families to enroll once summer camp enrollment opens (mid January) since space is limited. Make sure to designate on your online enrollment if you are a priority, veteran or new family to TSC.

TUITION, CHANGES, CANCELLATIONS AND REFUNDS

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Full Season and First session balances are due May 15 (this includes first session split sessions). Second session balances are due June 15. If you are paying by credit card, your card will automatically be charged when the balance is due. If you are paying by check, the check must be received in the office when the balance is due. The camp can arrange for a payment plan at the time of enrollment.  All schedule changes (days per weeks, sessions, etc), made after March 1 will incur a $50 fee per camper. All schedule changes made after March 31 will incur a $150 fee per camper. All schedule changes made after April 30th will incur a $300 fee per camper.  The following exceptions apply: 1) Schedule changes which increase the amount of time your child comes to camp; 2) Schedule changes initiated by the office based on a waiting list request; 3) Schedule changes to Post Camp incur a $50 fee after August 1. The following fees will apply for cancellations from camp:

Cancellation Date: Fee Charged per child:

  • Before March 31 no fee
  • April 1 – April 30 $50
  • May 1 – May 15/June 15* $100
  • After May 15/June 15 $300
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*May 15 for children attending the first session and June 15 for children attending the second session.

Cancellations made within 2 weeks of session start date are not eligible for any refund of camp tuition.

All schedule changes and cancellations must be made in writing to Tom Sawyer Camps. Notification should be sent by mail, email to info@tomsawyercamps.com or fax 626-794-1401.

Once the child has started attendance at camp there are no refunds in tuition with one exception: if the child cannot attend camp because of an extended illness or accident (two consecutive camp weeks or more) the camp will share the total loss in tuition with the parents by assuming 1/2 of it in the form of credit on account, or refund, at the discretion of the Director. Proof of illness by written statement of a licensed physician is required for any type of credit offered by camp. TSC reserves the right to dismiss a camper whose conduct, behavior or influence is unsatisfactory, or in the opinion of the director, not in the best interest of the program. There will be no refunds for this type of cancellation. There is no camp on July 4.

WAITING LIST

Due to limited capacity, each year some children are placed on a waiting list. We advise families to enroll as early as possible. The camp office maintains waiting lists for five day/week, three day/week and two day/week for each age group by session. If all places are filled in a particular age group, applicants are automatically placed on the waiting list in the order in which the enrollment is received, and the parents are so notified. We cannot add your child’s name to the waiting list without a completed enrollment and a $300 deposit. The money is not deposited until the child is offered a spot off the waiting list. The child will remain on the waiting list until a place opens in the proper age group (in which case the parents will be immediately notified).

ACTIVITIES

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Swimming, horseback riding and vigorous outdoor and recreational activities are all integral parts of the day camp program and are included as part of the total camp fee. Any physical activity, of course, has risk, but the camp administration believes that with proper supervision, the benefits derived far outweigh these risks. If you do not wish your child to participate in any given activity, we need a signed letter stating that you do not want your child to participate in that activity.

SHIRTS

Two shirts are given to each camper enrolled in SDC and OP campers on the first or second day of camp. Campers enrolled in Pre Camp or Too receive their shirts at the Open House (or their first day of camp). More camp shirts are available for purchase.

ABSENCES

The office would greatly appreciate a call by 7:15 AM if your child is going to be absent; this way the driver will not come by your home and disturb you. There is an answering machine to take your call when we are not in the office. Unfortunately, we are not able to accommodate any makeup days.

GROUPS AND GUESTS

Campers are placed in groups upon enrollment. If your camper wants to be grouped with a friend, the request must be made when he/she is enrolled, and both campers must list each other. We try to honor all requests (up to two names only), but cannot guarantee that your child will be placed with his/her friend. Since camp has a full enrollment each year, we regret that a camper may not bring guests.

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