Enrollment

GENERAL INFORMATION

Our goal is for every child who attends TSC to have a safe, positive camp experience. We understand that campers are at different levels of development. Part of being at camp is about taking that next step and growing many new and different skills. However, prior to starting camp, the ability to do the following is required of all campers:

  • Potty trained and 3 years old by June 1st
  • Ability to understand/follow staff directions and stay with one’s group.
  • Ability to self-monitor one’s behavior so as not to be harmful to oneself or other staff or campers.
  • Ability to navigate a large outdoor environment with varied terrain and participate in physical activities throughout the course of the day.

To enroll a child for summer camp, click on the “Enroll Summer Camp” button at www.tomsawyercamps.com. Every child must have his or her own separate enrollment and each enrollment is processed in the order in which it is received.

Summer Camp enrollment is open for everyone January 21st at 10AM (Priority, Veteran and New families). We process enrollments based on your family status. Priority Families are processed immediately upon receipt. Veteran Families are processed starting February 2. New Families are processed starting February 15. We strongly recommend you enroll starting January 21st; if you are a Veteran or New Family, we will date stamp your form and process them in order received. Confirmation of registration will be sent to you after your enrollment has been processed. If there is no space available at the time the enrollment is received, the child is placed on the waiting list (waiting list procedures explained below).

To enroll, complete an online enrollment for each child (www.tomsawyercamps.com). There is a non-refundable $40 registration fee for each child. A $300 deposit will be charged once your camper is enrolled.

Campers must be potty trained and 3 years old by June 1.

enrollment-bulls-eye

When enrolling, please help us by filling out all required fields completely. Incomplete enrollments cannot be submitted (make sure you have filled in all required fields). Confirmation of registration will be sent to you after your online enrollment has been processed. If there is no space available at the time TSC processes an enrollment form, the parent is so advised and the child is automatically placed on the waiting list. (Waiting list procedures explained below.) Your  $300 deposit will not be charged until space is available (reminder, the non-refundable $40 enrollment fee is charged once you enroll).

We strongly encourage all families to enroll on the day summer camp enrollment opens in January since space is limited. Make sure to designate on your online enrollment if you are a priority, veteran or new family to TSC.

TUITION, CHANGES, CANCELLATIONS AND REFUNDS

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All Summer Camp balances are due prior to the start of camp. If you are paying by credit card, your card will automatically be charged when the balance is due. If you are paying by check, the check must be received in the office when the balance is due. Our online enrollment allows you to go in and make payments prior to the balance is due. Outstanding balances will result in the cancellation of enrollment.

 

 

 

 

The following fees will apply for Changes to enrollment (days per weeks, sessions, etc.):

Change Date:                       Fee Charged Per Child:enrollment-flag

Before April 15th                  No Fee

April 16 – April 30                $100 per child

May 1 – May 31                        $150 per child

After June 1                              No Refund

The following exceptions apply when making a change to enrollment: 1) Schedule changes which increase the amount of time your child comes to camp; 2) Schedule changes initiated by the office based on a waiting list request.

The following fees will apply for Cancellations from camp:

Cancellation Date:                Fee Charged Per Child:

Before April 15                      $40 (non-refundable registration fee)

April 16 – April 30                 $150 per child (plus $40 registration fee)

May 1  – May 31                      $300 (plus $40 registration fee)

After June 1 –                           No Refund

Any cancellations after June 1 will lose full enrollment fees.

All schedule changes and cancellations must be made in writing to Tom Sawyer Camps. Notification should be sent by email to info@tomsawyercamps.com.

Once the child has started attendance at camp there are no refunds in tuition with one exception: if the child cannot attend camp because of an extended illness or accident (two consecutive camp weeks or more) the camp will share the total loss in tuition with the parents by assuming one-half (1/2) of it in the form of credit on account, or refund, at the discretion of the Director. Proof of illness by written statement of a licensed physician is required for any type of credit offered by camp. TSC reserves the right to dismiss a camper whose conduct, behavior or influence is unsatisfactory, or in the opinion of the director, not in the best interest of the program. There will be no refunds for this type of cancellation.

WAITING LIST

Due to limited capacity, each year some children are placed on a waiting list. If all spots are filled in a particular age group, applicants are automatically placed on the waiting list in the order in which the enrollment is received, and the parents are notified. We cannot add your child’s name to the waiting list without a completed enrollment and the $40 enrollment fee. The child will remain on the waiting list until a spot opens (in which case the parents will be immediately notified and the $300 deposit balance will be charged).

PARENT BEHAVIOR

TSC considers the positive example parents set for their campers and the cooperation of parents essential for it to carry out its mission. Parents are expected to support all policies, rules, and regulations, and cooperate with and act with civility toward members of the TSC community, including our staff and contracted vendors providing service to TSC both on site and off site. Unacceptable parent behavior, including actively undermining any camp policy, may result in non-renewal or termination from Camper’s enrollment.

ABSENCES

The office would greatly appreciate a call by 7:00 AM if your child is going to be absent; this way the driver will not come by your home and disturb you. There is an answering machine to take your call when we are not in the office. Unfortunately, we are not able to accommodate any makeup days.

GROUPS AND GUESTS

Campers are placed in groups upon enrollment. If your camper wants to be grouped with a friend, the request must be made when he/she is enrolled, and both campers must list each other. Friend requests are not guaranteed, but every reasonable effort will be made to accommodate requests (1 friend request). Since camp has a full enrollment each year, campers may not bring guests.

ACTIVITIES

enrollment-pool

Swimming, horseback riding, archery and vigorous outdoor and recreational activities are all integral parts of the day camp program and are included as part of the total camp fee. Any physical activity, of course, has risk, but the camp administration believes that with proper supervision, the benefits derived far outweigh these risks.

SHIRTS

Two shirts are given to each camper enrolled in SDC and OP campers on the first or second day of camp. Campers enrolled in Pre Camp or Too receive their shirts at the Open House (or their first day of camp). More camp shirts are available for purchase.

PICTURES

Group Pictures are taken once each session. If your camper is absent, he/she will unfortunately not be in the picture. The camper will, however, receive a picture of his/her group with his/her counselors and friends.

TRANSPORTATION: Summer 2021

Due to Covid-19 concerns and the DMV closures (commercial licensing), we will not be able to offer door to door transportation this summer. This was not an easy decision and one we thought long and hard about. Door to door van transportation is a hallmark of TSC and one we hope will be back Summer 2022. Parents should plan to pick up and drop off at camp (or possibly at a pickup point very close to camp). We are waiting on guidance to see if we are allowed dedicated vans for each group to provide shuttles between programming during the camp day.

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